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Student Gatherings

Student Gathering Room Reservation Instructions

To ensure a seamless and organized student gathering experience, we have streamlined the room reservation process and created a simple Google Form for you to submit your chapter's preferences. Please carefully follow the instructions below:

· Determine if you are combining with other chapters- Please work with your chapter director in determining if you will be combining with one or more chapter/s from your region. If you are combining, please select ONE PERSON as the contact point. This person should be the one to fill out the Room Reservation Form and communicate with our team in Provo.

 

· Room Reservation Form- Click on the following link to access the Room Reservation Form: Student Gathering Google Form. Please complete the form by August 1st.

 

· Student Gathering Webpage- We will be creating a dedicated webpage where students can find the date, time, and location of their respective student gatherings. Ensure that the information you provide on the Room Reservation Form is accurate and up-to-date, as this will be used to populate the webpage.

SEE WEBSITE HERE

 

· Event Promotion- To ensure maximum attendance, we will be advertising the student gatherings to students via email to their school email and one text message.

 

· Approved Caterers- As you plan your student gathering, please refer to this page of approved caterers: https://purchasing.byu.edu/approved-caterers.

 

· Wilkinson Center- Please note that the Wilk is unable to set up the rooms so you will need to set up tables and chairs.

Please remember that the deadline for submitting your room reservation preferences is August 1st. Failure to submit your preferences by this date may result in limited availability or a later time slot for your gathering.

We appreciate your commitment to making the student gatherings a memorable experience. Should you have any questions or need further assistance, please do not hesitate to reach out to us at alumnichaptersast@byu.edu.

Get Connected!

Meet fellow alumni leaders and don’t miss out on informal discussions that can help you improve as a chapter — join the BYU Chapters Facebook group!

Visit alumnitools.byu.edu to find your local chapter, staff, and members and future events.

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